Admin Assistant - Quickbooks Desktop Experience Required

Admin Assistant - Quickbooks Desktop Experience Required
Full-Time | Remote

Please only apply if you have QuickBooks DESKTOP experience.

We are looking for a full-time remote Admin Assistant. This role will handle data entry of Accounts Payable & Receivable invoices, handling invoices, customer email intake, supplier communication, purchase order matching, and accurate data entry within QuickBooks. The ideal candidate is highly detail-oriented, organized, and confident communicating with suppliers through both email and phone.

Responsibilities

- Perform data entry for Accounts Payable and Accounts Receivable
- Manage customer email intake, including directing and responding to inquiries as needed
- Communicate with suppliers regarding invoices and other concerns through email and phone calls
- Review, log, and match invoices with purchase orders and appropriate codes in QuickBooks Desktop
- Maintain accurate and organized financial and operational records
- Process and track invoices with a high level of accuracy
- Use Microsoft Excel for data entry, tracking, and reporting
- Identify discrepancies or missing information and follow up with the appropriate parties
- Maintain clear and professional communication with customers, suppliers, and internal teams
- Assist with admin tasks as needed

Requirements

- Strong, hands-on experience with QuickBooks Desktop — required
- Strong experience with Microsoft Excel — required
- Excellent attention to detail and accuracy
- Excellent written and spoken English communication skills — excellent to native-level
- Strong organizational and time-management skills
- Comfortable communicating with suppliers and customers by both phone and email
- Able to work independently and manage multiple tasks and priorities
- Experience using Bluebeam Revu is a plus but not required
- Able to learn new processes and systems with only light training
- Construction industry experience is a bonus

Schedule
- Full-time remote position
- EST schedule
- Must be consistently available during scheduled working hours