Executive Operations & Systems Specialist | Virtual Support for Founders

Verified

$20/hr

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Outline

Looking for Freelance work (6 hours/day) at $20/hour

Associate Degree

English proficiency Fluent

Professional Summary

I step in when CEOs, digital marketing agencies, and coaches are overwhelmed by chaos and disconnected operations.

With 15+ years of experience working remotely, I help founders bring structure, clarity, and consistency to the way their businesses run. My work combines executive support, project and operations management, business systems, and process improvement.

I can organize projects and workflows, build and optimize ClickUp workspaces, create SOPs, streamline processes, set up automations, manage dashboards and KPIs, coordinate teams, and keep priorities moving forward.

I’m not just here to complete tasks, I look for what’s slowing the business down, create practical systems around it, and help make day-to-day operations easier to manage!

Skills & Experience

Skills

Executive Virtual Assistant 10+ Years

Operations Management 5-10 Years

SOP Creation & Document Management 5-10 Years

ClickUp 5-10 Years

Project Management : Project Coordination & Workflow Management 2-5 Years

Experience highlights

Executive Virtual Assistant

Eastaugh Holdings Ltd · April/2026 – /

I support the founder with day-to-day executive and operational coordination, including managing two executive inboxes and calendars, organizing priorities, and keeping important commitments on track. I manage Basecamp projects and deliverables, maintain business records and client documentation, and coordinate with clients to collect outstanding information and follow up through completion. I also support Zoho-based email campaigns, prepare reports, and keep operational information organized an

ClickUp System Architect

Sidago Integrated Solutions · January/2026 – /

I design and build ClickUp systems that bring project management, operations, and team workflows into one organized workspace. I create workspace structures, dashboards, templates, custom fields, automations, forms, and SOPs tailored to how each team actually works. I built and configured multi-department ClickUp environments with complex workflows and operational processes, while helping teams improve visibility, accountability, and day-to-day execution.

Senior VA / Project Coordinator

Adam Roa · May/2024 – Present

I supported cross-functional projects and day-to-day operations, with a focus on keeping teams, tasks, and deadlines organized. Set up and managed ClickUp for task delegation, project tracking, and team collaboration, while helping shape workflows that made it easier for the team to work together.

I coordinated four program launches and related social media promotions, keeping deliverables on schedule and following up across teams to make sure nothing fell through the cracks.

Project Manager

Bull Media · March/2023 – Present

I worked closely with the CEO to keep projects, priorities, and deliverables moving using Basecamp and Notion. I set up and managed project boards for 15+ ongoing and new projects, including task creation, delegation, and timeline tracking. I also built and managed a central SOP repository to make internal processes easier to find, follow, and maintain, helping the team deliver more consistently and support clients more efficiently.

Project Manager & Operations Assistant

Lead Stream Consulting · September/2023 – Present

I worked closely with the CEO to organize projects, team responsibilities, and internal processes in ClickUp. Set up and maintained workflows that gave the team clearer visibility into tasks, procedures, and ownership. I helped develop client-facing reports and improve internal documentation, while keeping operational processes current and aligned with how the team and clients actually worked.

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