Administrative Assistant l Executive Assistant

Generating invoices based on completed trucking services, ensuring accuracy in rates, mileage and load weight.

Verify trip logs, delivery receipts and contracts before billing clients.

Monitor outstanding payments and follow up with clients for collection.

Maintain accurate records of billing transactions, contracts and payments histories.

Communicate with clients to resolve disputes or clarify billing concerns.

Ensure accurate documentation of trucking expenses, such as fuel, maintenance and payroll.

Monitor receivable from clients, ensuring payments are collected on time.

Assist in processing driver and staff salaries, ensuring deductions and benefits are correctly applied.

Assist in preparing financial reports for management decision-making.

Work closely with the billing officer to verify invoice accuracy.

Oversee recruitment, hiring and onboarding of truck drivers, mechanics, and administrative staff.

Develop and implement HR policies ensuring compliance with labor laws and industry regulations.

Manage procurement of office supplies, safety gear and company assets.

Work closely with the operations team to ensure proper workforce allocation.

Coordinate with finance for payroll, budgeting and expense tracking.

Manage the executive’s calendar, schedule meetings and coordinate appointments.

Ensure executives are informed about daily operations, challenges, and strategic priorities.

Act as a point contact between the executive and clients, supplier, or stakeholders.

Address urgent issues affecting operations, staffing or financial concerns.

Handle confidential documents and maintain data security.