TLDR: Use This Virtual Assistant Job Post Template, Add a Secret Word, and Hire Smarter
If you want better applicants, your job post needs to be clear, specific, and structured.
Below you’ll find a complete virtual assistant job post template you can copy and edit immediately. It includes responsibilities, required skills, salary guidance, work schedule expectations, and a powerful filtering trick using a secret word like “Rocket” or “Eagle.” That one instruction alone can dramatically reduce low quality applications.
Once your post is ready, publish it on RemoteWork.ph and start reviewing serious Filipino virtual assistants within days.
Table of Contents
Why Your Virtual Assistant Job Post Template Matters More Than You Think
Most hiring problems begin with unclear job descriptions.
If your post is vague, you attract vague applicants. If your expectations are clear, skilled candidates will recognize themselves in your description and apply confidently.
A strong virtual assistant job post template does three things:
- Attracts qualified applicants
- Filters out careless applicants
- Sets expectations from day one
The goal is not to get more applications. The goal is to get better ones.
The Secret Word Filter: A Simple Way to Weed Out Mass Applicants
Many virtual assistants apply to dozens of jobs per day using copy and paste responses.
To filter quickly, include a line like:
“To demonstrate attention to detail, include the word ‘Rocket’ in your subject line.”
This tests reading comprehension and instruction following. When reviewing applications, you can instantly scan subject lines for the word “Rocket” and eliminate those who ignored it.
You can rotate the word each time you post. Eagle. Pineapple. Orbit. It does not matter. What matters is that they follow directions.
This small step alone can cut your screening time significantly.
If you want a complete step by step guide, read our full breakdown on how to hire a virtual assistant in the Philippines without using an agency.
What to Include in a Virtual Assistant Job Post
To attract the right candidates, your job post should be clear and direct.
Include:
- Job title and overview
- Specific responsibilities
- Required skills and tools
- Work hours and time zone
- Salary range
- Secret word instruction
Let’s put this into a clean, copy ready format.
Virtual Assistant Job Post Template (Copy and Customize)
You can copy everything below and replace the text inside the brackets.
Job Title:
Virtual Assistant for [Insert Industry or Role, e.g., Ecommerce Brand or Real Estate Team]
About the Company:
We are a [brief description of your company, e.g., growing US based ecommerce business] looking for a reliable Virtual Assistant to support daily operations and help our team stay organized and efficient.
Responsibilities:
- Manage and organize email inbox, ensuring important messages are flagged and responded to within [insert timeframe, e.g., 24 hours]
- Schedule appointments and update shared calendars using [insert tool, e.g., Google Calendar]
- Update and maintain records in [insert CRM or software, e.g., HubSpot, Follow Up Boss, Shopify]
- Prepare weekly reports summarizing [insert metric, e.g., sales performance, lead follow up, task completion]
- Complete research tasks related to [insert focus area, e.g., suppliers, competitors, marketing opportunities]
Required Skills and Qualifications:
- Strong written and spoken English
- Proficiency in [insert tools, e.g., Google Workspace, Microsoft Office, Slack]
- Experience with [insert relevant platform, e.g., Shopify, Amazon Seller Central, Zoho CRM]
- Ability to prioritize tasks and meet deadlines without constant supervision
- Reliable high speed internet connection and personal computer
Preferred Qualifications:
- Previous experience working with US based companies
- Experience in [insert specific industry, e.g., ecommerce, real estate, digital marketing]
- Familiarity with task management tools such as [insert tool, e.g., Asana, Trello, ClickUp]
Work Hours and Schedule:
This role requires [insert number] hours per week with at least [insert number] hours of overlap with [insert time zone, e.g., EST, PST, CET]. Workdays are typically [insert days, e.g., Monday through Friday].
Compensation:
Pay ranges from [insert hourly or monthly range, e.g., $6 to $9 per hour] depending on experience and skill level. Payments are made [insert frequency, e.g., bi weekly].
How to Apply:
To demonstrate your attention to detail, include the word “[Insert Secret Word, e.g., Rocket]” in the subject line of your application. Also answer the following question in your application: [Insert screening question, e.g., How do you prioritize tasks when multiple deadlines fall on the same day?]
Applications that do not include the secret word will not be considered.
End of template.
Example 1: General Virtual Assistant
Here is a completed example using the virtual assistant job post template.
Job Title:
General Virtual Assistant for Marketing Agency
About the Company:
We are a US based digital marketing agency helping small businesses grow online. We value organization, responsiveness, and long term partnerships.
Responsibilities:
- Manage client inboxes and respond to non technical emails within 24 hours
- Schedule meetings and coordinate calendars across time zones
- Upload blog posts into WordPress and format content
- Maintain organized Google Drive folders
- Prepare weekly summary reports for clients
Required Skills and Qualifications:
- Excellent written English
- Experience using Google Workspace and Slack
- Familiarity with WordPress
- Strong organizational skills
- Ability to work independently
Work Hours and Schedule:
20 hours per week with at least 3 hours of PST overlap.
Compensation:
$6 to $8 per hour depending on experience.
How to Apply:
Include the word “Eagle” in your subject line and briefly describe your previous remote work experience.
Example 2: Ecommerce Virtual Assistant
Job Title:
Ecommerce Virtual Assistant for Shopify Store
Responsibilities:
- Update product listings and descriptions
- Process orders and track shipments
- Respond to customer inquiries within 24 hours
- Maintain inventory spreadsheets
Required Skills:
- Experience with Shopify
- Strong customer service skills
- Proficiency in Google Sheets
- Ability to manage multiple tasks efficiently
Work Hours:
Full time with 4 hours EST overlap.
Compensation:
$7 to $10 per hour depending on experience.
How to Apply:
Include the word “Rocket” in your subject line and describe your experience managing ecommerce stores.
How to Hire Smart and Fast After Posting
Once your virtual assistant job post template is live, move efficiently.
Filter Quickly
Start by eliminating applicants who did not include the secret word in their subject line.
This quickly identifies candidates who did not read carefully.
Review Applications and Profiles
Focus on:
- Relevant experience
- Specific tools mentioned
- Clear communication
- Professional tone
Schedule a Video Interview
Use Google Meet for interviews. It automatically adjusts for time zones and reduces scheduling confusion.
Take Notes During Interviews
Track strengths, weaknesses, and personality fit. A virtual assistant relationship works best when communication styles align.
Ask the Right Questions
Ask about:
- How they manage deadlines
- How they handle unclear instructions
- Examples of solving problems independently
Skill matters. Reliability matters more.
Common Mistakes in Virtual Assistant Job Posts
Even with a strong virtual assistant job post template, mistakes can weaken your results.
Being Too Vague
If your responsibilities are unclear, applicants will guess. That leads to mismatched expectations.
Avoid phrases like “assist with various tasks.” Instead, list specific duties such as “manage inbox daily” or “update CRM records after each client call.”
Specificity attracts serious candidates.
Listing Unrealistic Skill Requirements
Do not combine five different jobs into one role at entry level pay.
If you require advanced marketing strategy, bookkeeping, graphic design, and tech support, you are describing multiple positions. Be realistic about the scope of work and the compensation offered.
Not Specifying Time Zone
Time zone confusion is one of the most common remote work frustrations.
Clearly state required overlap hours. For example, “Must have at least 4 hours of EST overlap.” This prevents daily scheduling problems.
Hiding Compensation
If you avoid listing salary, some of the best candidates may skip your post entirely.
Transparency builds trust and reduces back and forth negotiation.
No Screening Question
If you do not include a screening question or a secret word instruction, you invite mass applications.
Requiring a hidden word like “Eagle” or “Rocket” and asking one short question filters out people who are not paying attention.
Where to Post Your Virtual Assistant Job
Once your virtual assistant job post template is finalized and includes your secret word filter, the next step is choosing where to publish it. The platform you use directly impacts the quality of applicants, your overall cost, and how much control you have over the hiring process.
Direct Hire Platforms
Direct hire platforms allow you to connect and communicate directly with candidates. You are not assigned someone. You choose who to interview, who to hire, and how much to pay.
The biggest benefits of direct hiring include:
- No middleman markups built into the worker’s salary
- No percentage taken from every payment you make
- Direct communication with applicants from day one
- Full control over expectations, schedule, and pay
When you use a direct hire model, you build a real working relationship instead of renting access to talent through a third party.
Why Employers Choose RemoteWork.ph
RemoteWork.ph is built around the direct hire model.
Employers get direct access to Filipino virtual assistants without going through an agency. You post your job, review profiles, and message candidates directly.
There are no salary commissions. You are not paying a percentage of every payment to the platform. Instead, employers pay a subscription fee to access talent.
The result is simple and transparent. Workers receive 100 percent of what you pay them. You know exactly what you are spending. There are no hidden cuts taken from your assistant’s earnings.
Once your virtual assistant job post template is ready, you can publish it on RemoteWork.ph, include your secret word like “Rocket,” and start reviewing applicants quickly.
How Much Should You Pay a Virtual Assistant?
Compensation depends on experience level and complexity of tasks.
Average Rates for Filipino Virtual Assistants
Entry level virtual assistants typically earn around $4 to $6 per hour. These roles usually involve structured, repetitive tasks with clear instructions.
Mid level virtual assistants often range from $6 to $9 per hour. They can handle more responsibility and require less supervision.
Senior virtual assistants may earn $9 to $15 per hour or more, especially if they bring specialized expertise in areas like ecommerce management, real estate operations, paid ads, or bookkeeping.
Rates vary depending on skill set and industry, but these ranges provide a practical starting point.
Hourly vs Monthly Structure
Hourly pay works well when workload fluctuates or tasks vary week to week.
Monthly pay is common for full time roles and provides stability for both sides. Many Filipino virtual assistants prefer consistent monthly income.
Choose the structure that matches your workload and long term plans.
Why Paying Fairly Improves Retention
When you pay fairly, you attract stronger candidates and reduce turnover.
Filipino virtual assistants often value long term stability. Fair compensation and clear expectations create loyalty.
Replacing and retraining a new assistant costs more than paying well from the start.
Check out our complete guide on virtual assistant rates in the Philippines.
Frequently Asked Questions About Virtual Assistant Job Posts
How long should a virtual assistant job post be?
Long enough to be clear and specific, but not overwhelming.
A strong virtual assistant job post template usually includes a short company overview, a clear list of responsibilities, required skills, work hours, salary range, and application instructions. In most cases, this will be between 300 and 600 words.
The goal is clarity. If an applicant can quickly understand what the job involves and whether they are qualified, your post is the right length.
Should I include salary in my job post?
Yes. Including a salary range improves applicant quality.
When you list compensation, you attract candidates who are comfortable with your budget. This reduces wasted time on interviews that fall apart over pay expectations.
Transparency also builds trust. Serious professionals appreciate clarity.
Should I require video applications?
It depends on the role.
For positions that involve customer service, sales calls, or frequent meetings, a short introductory video can help you evaluate communication skills early.
However, requiring a video for every role may discourage some strong candidates. A balanced approach is to request a short written response first, then schedule video interviews with shortlisted applicants.
What time zone should I require?
That depends on how closely you need to collaborate.
If you require real time communication, set a minimum overlap requirement such as “at least 4 hours of EST overlap.”
If tasks are independent and deadline based, you may allow more flexibility.
Always state your time zone clearly in your virtual assistant job post template to avoid confusion later.
How many applicants should I expect?
With a clear job post and realistic pay range, you can expect multiple applications within a few days on a strong platform.
The secret word method will help you narrow that pool quickly. Instead of reviewing every application, you can immediately focus on those who followed your instructions and demonstrated attention to detail.
Quality matters more than quantity. A well written job post attracts the right people.
Key Takeaways
A strong virtual assistant job post template improves applicant quality and reduces wasted time.
Be specific about responsibilities and required skills. Clearly state work hours and pay. Always include a secret word like “Rocket,” “Eagle,” or “Pineapple” to filter out careless applicants.
Review efficiently, interview thoughtfully, and hire based on both competence and reliability.
When ready, post your job on RemoteWork.ph to connect directly with qualified Filipino virtual assistants without middleman fees.